Firstly you can build your own student menu. This menu can be up to 3 levels deep. For each page you can decide the text, colours, icon, permission access etc.

Pages can be found quickly using the search functionality.

Then on each page you can add your own sections. This section can be an editable form which saves data of your choice against the student. You can add inputs to each form. For each input you can decide the label text, input type, whether it is required or not, permissions of who can view or edit.

Input types include text, rich text, configurable dropdown list, check box, date, time or number.

This is hugely configurable and the college can use this to design most types of forms for a student. For example:

Survey Questions.
Asking students about their strengths and areas for development.
Asking a student about their goals.
Asking a student about what they are looking for in their course.
Asking a student about their plans after their course.
Record learner support requirements.

For each input form you can decide whether one record can be saved or multiple records. When choosing multiple records the input form will turn into a grid where the user can add/edit new rows of data. This is hugely configurable and the college can use this to design most types of forms for a student. This data can be added in bulk by the tutor against one or more students within a group for example a SMART Target for all students. The sort of pages this could be used for include:

EHCP Evidence.
Making Notes/Comments about students.
Meetings
Smart Targets
Enrichment Activities
Recording whether students are above/below target for each course.
Unit/Assessment feedback from the student.
UCAS Reference
Reports to Parents
Work Experience
Student Risk

As well as editable forms you can embed the following into a page:

Another web page e.g. your college website
Customisable richly formatted text e.g. to show term dates.

Data Grids for displaying read only data from another college data source. For example

Timetables
Exams
Attendance and Punctuality
Qualifications on Entry
Targets
Initial Assessments
Financial Information

You can combine multiple sections on each page. So you could have a page with an introduction text followed by a datagrid followed by an input form etc.

For each page you can decide who has access and who can edit. For example a page could be made just for staff to view and edit. Or a page could be made that students can edit and staff could view read only. Or a page could be made that parents could view. This can all be decided by the college. Different ILPs can be created for different types of students. For example FE students could have a different ILP to HE students.

Once data has been submitted using the form builder you are going to want to report on it. Using our reporting tool you can see all the student data entered for each form. And the tool will automatically provide valuable insights into your data.

Any page you build within ILP Live can be embedded directly within your existing ProMonitor ILP for staff, or your existing ProPortal ILP for students. This provides a seemless experience for users who will be able to view any ILP Live page without leaving ProMonitor or ProPortal.

ILP Live comes in 3 sizes depending upon how many pages the college needs to build:

1 page
Up to 5 pages
Unlimited pages

Components

ILP Live compromises of the following main components: a Website, a SQL Server database and a Windows Service

Website

The website provides the front end of the system where all staff, students or parents will login to access. This website can be hosted locally on the college’s intranet and/or made available externally. Typically the website can be accessed from a url which appears as follows http://ServerName/CollegeLive or www.college.ac.uk/CollegeLive. Colleges will often embed this link on their intranet page for a seamless experience.

Prerequisites

Windows Server 2012 or above

IIS7 or above

10 GB Hard Drive

3Ghz Quad Core Processor

8GB RAM

.NET 4.6.2 Installed

Please note that hardware requirements are estimates and may be higher or lower depending upon the volume of concurrent users. Additionally if the server has other systems installed that are taking up resources then the resources available to the system may be considerably lower. Please contact support if unsure.

Database

The data behind the system is stored within a SQL Server Database.

Prerequisites

SQL Server 2014 or above

100 GB Hard Drive

3Ghz Quad Core Processor

8GB RAM

.NET 4.6.2 Installed

Please note that the Website and Database can be hosted on the same server. However the resources required will be higher to accommodate this.

Windows Service

The Windows Service known as the Process Agent will perform background processes required by the system. This includes scheduling data to be imported into the system and sending messages.

Installation

The Installation Wizard should guide the users in how to install the Website, Web Service, SQL Server Database and Process Agent.

Configuration

Once installed there are various steps required before using ILP Live. This outlines the minimum steps required but other steps might be needed.

User Authentication

The college will need to decide how they want users on the website to be authenticated. There are 4 methods:

Windows Authentication - Users will be automatically logged in based on their windows username.
Azure Active Directory - Users will be logged on using their Microsoft 365 account.
LDAP - Users will be logged in by supplying their network username and password.
College Live - Users will be logged in with a username and password created in the system.

In order to use windows authentication the following settings are required in IIS. Under the website navigate to authentication. Make sure that ASP.NET Impersonation and Windows Authentication are turned on, and that Anonymous Authentication and Forms Authentication are turned off.

In order to use any of the other authentication methods the following settings are required in IIS. Under the website navigate to authentication. Make sure that Anonymous Authentication and Forms Authentication are turned on, and that ASP.NET Impersonation and Windows Authentication are turned off.

The system ships with a default administrator account with username: administrator and password: Password. This should be altered as soon as possible to have a password of your choice.

User Access

The college will need to decide who will be able to access the ILP. Staff, Students or Parents or other permission groups. If the college wants to have different ILPs for different students then different Student permission groups will need to be set up e.g. HE, FE, etc.

Imports

The system requires data from other systems to be used. At a very minimum staff/users and students need to be imported with the staff and student import. Other useful imports include:

Enrolment - Shows all students against a course or group.
Course/Group - Shows all students against a course or group.
Timetable/Room - Teachers can log in and see their groups and quickly see all their students.
Organisation Structure - Sets up to 4 levels of organisation structure and their managers. Useful for reporting and viewing all students against an area.
Organisation Structure Staff - The staff associated with each organisation structure.
Organisation Structure Course - The courses associated with each organisation structure.
Parent - Imports accounts for parents. Parents can then see the ILP of their children.
Other Users - Imports accounts for other types of users e.g. applicants.

Menu/Page Builder

The college will need to decide what information to show in the ILP. ILP Live comes with a Page Builder which mostly requires no technical expertise (some areas may require SQL knowledge).

The page builder allows the college to build menus up to 3 levels deep and decide on the text, colour and icon for each menu. The college can build different menus for each type of student and decide whether the page will be accessible for staff, students or parents.

The college can decide the information to show on each page. Options include:

Editable sections to build customisable forms to store data against each student.
A hyperlink to a website.
A web page embedded directly into the page.
Rich Text to build their own page.
Data Grid to show specific information from a datasource with the college e.g. a student’s timetable.
Charts
Action Form to gather information from users that they are meant for a member of staff to follow up on e.g. an enquiry form, absence form etc

Please see the Page Builder section for more details.

Embedding Pages in ProMonitor/ProPortal

Any page created within ILP Live can be directly embedded within the ProMonitor ILP (for staff) or ProPortal ILP (for students)

Online Demo

There is an online demo for ILP Live which can be found here http://www.demo.system-live.com

This can be useful to see an example of how the system can be configured. This can show you sample ILP pages. The system can be logged in with different types of users.

To access the demo site the following credentials should be used.

Type of User: Administrator

Username: Administrator

Password: Password

Type of User: Head of Campus

Username: Kady.McPhee

Password: Password

Type of User: Head of School

Username: Linzi.Stephenson

Password: Password

Type of User: Head of Department

Username: James.Morris

Password: Password

Type of User: Teacher

Username: Felicity.Jones

Password: Password

Type of User: Student

Username: Karen.Nelson

Password: Password

Type of User: Parent

Username: Parent

Password: Password

Please feel free to try out the demo site and edit information. Please note that the demo site may be regularly reset so any changes will be lost.

General Features

ILP Live has many General Features used throughout. Please see the General Documentation for more details.

Login

Please see the General Documentation for more details.

Accessing the ILP

Staff and students access the Student ILP in slightly different ways.

Students will see the ILP menu immediately when logging into the website. If a parent or another type of user has multiple students they will be able to select the individual student.

Staff will be able to access each student’s ILP in different ways:

On the homepage they can search for a student by typing the surname, forename or student ref.
On the homepage on the side panel the teacher’s groups are shown on the left hand side. Once in the group they can select an individual student.
Under Search > Students the user will see a list of all their students, students in their department or all students depending on permissions.
Under Search > Groups clicking on a group will show all the students in the group. Once in the group they can select an individual student.
Embedding the link for the page directly within ProMonitor or ProPortal.

Once the user is on the student details page they can navigate to the ILP tab.

ILP Tab

The ILP tab will display a menu. Clicking each menu item will take the user to the specific page. Once on a page the user can navigate back up the menu. Menus can be up to 3 levels deep. Both the menu and the information on each page are highly configurable by the college.

The search box will let the user restrict the pages displayed e.g. lesson may show the timetable page.

Each page can show the following types of sections:

Editable sections to save data against a student.
A hyperlink to a website.
A web page embedded directly into the page.
Rich Text to build their own page.
Data Grid to show specific information from a datasource with the college e.g. a student’s timetable.
Charts - Show data within one of several chart types.

Bar Chart
Column Chart
Gauge
Headline
Line Chart
Pie Chart
Scatter Chart

Action - Form to gather information from users that they are meant for a member of staff to follow up on e.g. an enquiry form, absence form etc.

Pages can be printed out in a neatly formatted pdf by clicking the ‘Export Page to PDF’ button at the top of each page.

Pages can have multiple sections. For example a rich text section followed by an editable section followed by a data grid.

Editable Section

There are two types of editable sections. The first one is where there can only be one entry for each student. The second one is where there can be multiple entries for each student.

If there is one entry for each student there will be a series of inputs with a save button on the top of the section. These inputs can be:

Text
Rich Text which allows formatting
Check box
Date Field
Time
Dropdown List Single Select
Dropdown List Multi Select

Whether each input can be viewed/edited can be altered for each permission group. So your user may not be able to view or edit all possible fields. If you cannot edit any fields the save button will not appear.

Next to the Save button an audit button will show who created the record, when the record was created, who last edited the record and when the record was last edited.

The second type of input field is whether there can be multiple entries for each student. These appear as grids of data.

New records can be added. Existing records can be deleted or edited. Adding/Editing will open up the input areas within a popup. Note that in order for the user to be able to add/delete data they will need permission to edit the first input.

Hyperlink

When clicking these pages the user will be taken to a website which will open in a new tab.

Embedded Web page

The webpage will open up directly within the page.

Rich Text

This section will show Formatted text within the page. This may contain images or hyperlinks etc.

Data Grid

This will show readonly information from a different system for example a timetable grid or exam grid etc.

Grids can be sorted/filtered/exported as required.

Charts

Visually display data from different systems in multiple ways.

Group Details

The Group Details side panel contains the action ‘Bulk Add ILP’. This lets the user add an Editable Section for one or more students within the Group e.g a SMART Target or Enrichment Activity. Clicking the action opens up a wizard to guide the user through the process.

The steps of the wizard are as follows:

Template - Select the editable section template from a list of available templates. For a template to be visible it needs to be:

Attached to a page.
The permission group of the user needs to be associated with the page.
The template needs to be enabled, allow multiple records and allow bulk add.

Students - Select one or more students within the group:

Only continuing students are shown.
Only students with the same student type allowed by the template are shown.

Data - The name of this tab will change to the name of the template. The input areas within the template will be shown as normal to be filled out.
Finish Tab - Either ‘Add & Restart Wizard’ or ‘Add & Close Wizard’

The action ‘Email Students’ appears on the side panel. When clicked this will open up the default mail browser with all the email addresses of the completed or continuing students within the group appearing in the ‘To Address’.

The ILP tab allows:

A quick way to view ILP pages between different students.
The ability to view multiple ILP pages for a student.
The ability to print as a PDF multiple ILP pages for a student.

Select one or more pages and a student then click search to view the page(s). Click the export to pdf icon to export the pages.

The ILP summary tab shows an overview of the editable section templates for each student within the group.

User chooses a template e.g. Enrichment Activity, survey etc. Only editable sections the user has access to will be displayed.
Once selected the following information will be shown for every student within the group.

Record Details - Information about each record. Each input being used within the template will be shown as a column.
Summary - A list of all the students in the group and how many records they have of the template type.
Each template input which is either a Checkbox or a Dropdown List will show as a chart to show the breakdown of entries. For checkboxes this will show a pie chart. For Dropdowns this will show a bar chart.

ProMonitor/ProPortal

Any page in ILP Live can be embedded within ProMonitor or ProPortal.

Within ProMonitor the Custom Page should have the following URL.

WebsiteRootURL/Search/StudentDetail?AcademicYearCode=<AcademicYearID>&StudentRef=<LearnerRef>&Tab=ILP&Page=PageName

For example say ILP Live was hosted at https://ilplive.college.ac.uk and the ILP Live page was called ‘Timetables’ then the url would be as follows.

https://ilplive.college.ac.uk/Search/StudentDetail?AcademicYearCode=<AcademicYearID>&StudentRef=<LearnerRef>&Tab=ILP&Page=Timetables

Within ProPortal the Custom Page should have the following URL.

WebsiteRootURL?AcademicYearCode=<AcademicYearID>&StudentRef=<LearnerRef>&Tab=ILP&Page=Timetables

For example say ILP Live was hosted at https://ilplive.college.ac.uk and the ILP Live page was called ‘Timetables’ then the url would be as follows.

https://ilplive.college.ac.uk?AcademicYearCode=<AcademicYearID>&StudentRef=<LearnerRef>&Tab=ILP&Page=PageName

Page Creator

Under the System Menu. This facility allows the colleges to create their own menu structure and decide what appears within each page. Different pages can be set up for different permission groups so for example students could see different information to parents.

The main page screen shows all the pages in the top level of the menu. The college can have up to 3 levels of menu. 2nd level menu items can be added to 1st level menu items. 3rd level menu items can be added to 2nd level menu items.

Adding New Pages.

Clicking + will allow the college to create a new menu item.

Page Name - The name of the page within the ILP.
Page Description - A way to identify what the page does. This is not shown within the ILP.
Search Tags - Add search terms which would result in a match to the page when the Search functionality is used on the menu,
Page Order - The order which the page will appear in the menu
Background Colour - The background colour of the menu item. Either choose a new colour or one that has been used for another menu item.
Text Colour - The text colour of the menu item. Either choose a new colour or one that has been used for another menu item.
Border Width - The border width of the menu item.
Border Colour - The border colour of the menu item. Either choose a new colour or one that has been used for another menu item. This option will only be available if the Border Width is greater than 0.
Corner Radius - The curvature (in pixels) of each corner of the menu item.
Login Required - Not used in ILP Live.
Permission Groups - The types of users who can access the page. For example, is this a page available for staff, students or a page for parents. Permission Groups can be set up under System > Permissions.
Student Type - The type of student this page applies to. The college could have multiple types e.g. HE and FE. These types are essentially the permission groups associated with the student. In order for a page to be visible against a student the student type will need to match that of the student and the permission group of the user will need access.
Display Under Parent - Whether to display the child page directly underneath the parent on the menu. Only available for pages at level 2 or 3. If there are child pages under the parent page which have ‘display under parent’ set to false then a ‘More…’ button appears as a child page to indicate more pages are available. This takes the user to the parent page menu.
Enabled - Whether the page shows within the ILP at all.
URL - Instead of the menu item opening up a page in the website it will open a URL directly in a browser window. This can be useful if you want to use the app as a collection of links to different systems e.g. College website.
Use for AI - Whether the data within the page can be sent to Google Gemini to be queried when users ask questions about the data.

The main grid allows the user to:

Reorder the page up and down.
View more details about the page.

The side Actions Panel allows the user to:

Export Pages - The user can choose which of the pages to export into a .page file. These can be imported into another version of the website. For example you may wish to create the pages in the training version and once done export them out and import them into the live version.
Import Pages - The user can choose a .page file to import into the system. Note that if the page name already exists you will not be able to import the file. The top level pages will first need to be deleted or renamed. Please also ensure that the following data already exists:

The Datasource if these are being used for Data Grid page sections.
The Template if these are being used for the Editable page section. These can be exported and imported under Maintenance > Templates.
The Permission Groups assigned to the pages.
If there is no match in the system the import will still go ahead but this data will not be imported.

Homepage

The Homepage tab sets the page which will be first loaded when the user opens the ILP. Different permission groups can have a different homepage set.

Choose the Permission Group
Choose the Homepage Type - only Page works in ILP Live. This will open the main menu if a specific page is not chosen.
Page - If a specific page is set then it will open on this page.

If no homepage is set for the permission group then the main menu will be loaded.

Search Text

The Search Text tab will show a list of all the search terms searched by users.

No. Searches - How many times that search term has been searched for.
No. Pages - How many pages have this search term contained within the name, description or search tags.

This will allow the college to see searches that are being made that do not result in any hits. The college can then potentially add search tags or create new pages to accommodate this.

Page Details

Once the page is created allows any of the above options to be altered.

In addition the user can add an icon to the page which appears alongside the text in the app.

The Side panel Action called ‘Move Page’ allows the page to be moved around to sit within a different page within the menu. Firstly choose which Page Level to move to - either 1,2 or 3. 1 is the root of the menu. If choosing 2 or 3 then choose the Level 1 or Level 2 page where the page will now sit within.

Child Pages

This section allows the users to see any pages which live within the higher level page.

From here new child pages can be added and existing ones altered.

Here we can see an example 2 level menu structure.

My Information

Timetable
Exams
Enrolment
Attendance

Comments
Meetings
SMART Targets
Work Experience
EHCP
Survey
My Strengths

Page Section

This part shows the sections which live within the page and allows the page sections to be edited.

This part of the system is very flexible. Different types of sections can be added here.

Clicking to edit page sections will take the user to another page.

This will show all the editable sections on the page.

From here new sections can be added by clicking ‘Add New Section’ in the Action Panel.

There are many things you can do here.

Type - Decides the type of Section. Different types allow different configuration options.

Editable Section - Data Capture form to store data against a student.
Web Page - A web page embedded directly into the page.
Text - Rich Text to build your own page.
Data Grid - Data Grid to show specific information from a datasource with the college e.g. a student’s timetable.
Charts - Show data within one of several chart types.

Bar Chart
Column Chart
Gauge
Headline
Line Chart
Pie Chart
Scatter Chart

Action - Form to gather information from users that they are meant for a member of staff to follow up on e.g. an enquiry form, absence form etc.

Name - The name of the section which appears within the ILP.
Order - The order in which the section appears within the page if multiple sections live on the page.
Enabled - Whether the section appears in the ILP or not.
Width - The relative width of the section from 1 to 12. 12 means take the whole width of the page, 6 means take half the width etc.

Editable Section

Data Capture form to store data against a student.

Template - Choose the Template - This will show a list of ‘Editable Section’ templates.

There are two types of editable sections. The first one is where there can only be one entry for each student. The second one is where there can be multiple entries for each student.

Resources can also be added to the record if the template has the ‘Allow Resource’ option checked.

For building ‘Editable Section’ Templates please see the General Documentation.

Web Page

URL - The URL which will open within the ILP.

The webpage will be embedded on the page within the ILP.

Text

Text - The Rich Text to show in the App. This can be formatted in the same way as a word document including hyperlinks or images

Data Grid

Description - A label which sits above the grid title on the ILP used for explaining the data.
Datasource - The SQL datasource where the data should be pulled from. These can be set up under System > Datasources
SQL - The SQL to pull the data from

Special Tags must be used here to restrict the data to the logged in user

@@StudentRef
@@AcademicYearCode
For example Select * from Timetable WHERE StudentRef IN @@StudentRef AND AcademicYearCode = @@AcademicYearCode would only show timetables for the student ref on the logged user within the academic year being viewed in the app
If the query does not contain @@StudentRef then the grid will not load.

Show On Page Load - Whether the grid loads when the page loads in the ILP or the user needs to click a button to load the data. Below shows how the data grid would look if this option is unticked.

Grid Rows Per Page - How many data records to show in the ILP. Only the first x number of records would show.
Grid Has Filter - If this option is ticked the user will be able to filter the data in the grid.

Columns - When saving the section the system will automatically generate the columns from the SQL. HINT aliasing column names with capital letters to automatically set names of columns for example CourseCode would become Course Code

ColumnID - The name of the column in the datasource
Name - The display label in the App
Description - Not yet used in the App
Order - The order of how the data is displayed in the grid.
Width - Only used in the website - The relative width of the column from 1 to 12.
Back Colour - The background colour used in the App.
Text Colour - The colour of the text.
Bold - Whether the text is displayed in bold.
Format String - For dates and time can be used to format e.g. dd/MM/yyyy
Elevated Filter - If a column is flagged as ‘Elevated filter’ then the grid will load with the filter open by default. Elevated filters appear with a yellow background and clicking in the filter text box will show all the values within the grid. The value can be selected and filtered for. If the column is a DateTime, a calendar will appear above the data grid.

The month can be scrolled by clicking back and forward. Any dates with data against them will appear with a grey background. A date can be selected by clicking it and then clicking search. The selected date will appear with a yellow background. This is very useful for showing any date based data e.g. timetables, exams,etc.

If the SQL returns a Time column then the first time column will appear in the calendar. If the grid contains a Varchar or Char column then the first column of this type will appear in the calendar as a description.

Chart

Details Tab

Type

Bar Chart - Horizontal Bar Chart

Column Chart - Vertical Bar Chart

Gauge - 0 to 100 gauge.

Headline - An overview in a styled grid.

Line Chart
Pie Chart

Scatter Chart

Actions

Actions allows for input forms to be created which come back into the system as actions for a member of staff to complete. Examples could include enquiry, absence forms, work experience forms.

Action Type - Choose the type of Action. Actions can be created and edited under Maintenance > Templates > Action Types.
Maximum No. of Actions - Limits the number of actions that can be submitted. For example 1 Per 1 Day would mean only 1 action could be created per day. Leaving the Days blank would mean only x actions can be created in total in the academic year. If both number and days are left blank then an unlimited amount can be created.

Building Action Type - Please see the General Documentation for more details about creating action types.

The Action Type contains 3 customisable tabs A - C where the college can define input types.

Each input can either be a text box, check box, date field, time field, list of predefined options.
Each input can be made required.

When actions are submitted from the App they come through as Actions…

These can be reviewed by members of staff and actioned as appropriate. Please see the General Documentation for more details about Actions. Action Types can also be configured to have a default ‘For’ and ‘Owner’ so that if a member of staff is incharge of ‘Enquiries’ these can be automatically set against them. Also the Action type can be set to automatically send a message to the staff member so they know a new enquiry has come through.

Description - A label which sits underneath the chart title on the app used for explaining the data.
Datasource - The SQL datasource where the data should be pulled from. These can be set up under System > Datasources
SQL - The SQL to pull the data from

Special Tags must be used here to restrict the data to the logged in user

@@StudentRef
@@UserName
@@StaffCode
@@AcademicYearCode
For example Select Course, AVG(Attendance) AS AttendanceSummary from Attendance WHERE StudentRef IN @@StudentRef AND AcademicYearCode = @@AcademicYearCode would only show attendance for the student ref on the logged user within the academic year being viewed in the app
If the query does not contain either @@StudentRef, @@UserName or @@StaffCode then the grid will not load.
It is also recommended that for users who are associated with a student record e.g. student, parent,etc that the query restricts by @@StudentRef rather than @@UserName. @@UserName should be used for users who aren’t associated with a current student record e.g. Applicants, alumni, etc.
The SQL should return 1 grouping column e.g. course for chart types of bar, column, pie, line and scatter. If more than one grouping column is returned e.g. if one of the columns is used as a colour then the column which should not display should be given a width of zero on the columns tab.
The SQL can return more than one statistical column e.g. attendance and punctuality for chart type of bar, column, line, scatter and gauge. These will be shown as multiple series.
The SQL for a gauge chart should have no grouping columns, just statistical columns.
For Headlines every column returned will show in the headline grid.

Show On Page Load - Whether the chartloads when the page loads in the App or the user needs to click a button to load the data.

Chart Options Tab

Not all options are relevant to all the different chart types

Horizontal Axis Title
Vertical Axis Title
Height of Section (in pixels)
Height of Graph Area (in percent) - The percentage of the height of the graph taken up by the graph compared to the axes.
Width of Graph Area (in percent) - The percentage of the height of the graph taken up by the graph compared to the axes.
Has Label - Whether labels showing numbers are shown on the chart.
Has Legend - Whether a legend of each series is shown
Is Stacked - For Bar and Column charts whether each series is shown stacked on top of one another.
Horizontal Axis - Min and Max. If left blank the chart will work out the best ranges.
Vertical Axis - Min and Max. If left blank the chart will work out the best ranges.
Red/Yellow/Green Value Min/Max - For gauges only the range in which the gauge appear green, orange and red.

Columns

Not all options are relevant for charts

ColumnID - The name of the column in the datasource
Name - The series label against the chart.
Order - The order in which the series appear in the chart.
Width - If the width is set to zero then will not use this column.
Back Colour - The background colour of the series

Formatting

The formatting tab allows the Colour of the chart segments to be dynamically determined by another column. For example you may return an html colour in the sql and use this to automatically change column colours. For Headline Types the Text Colour also works.

Ask AI

The ‘Ask AI’ option is available on the Student Detail Action Panel. This will allow the user to ask questions about the student e.g. What action would you suggest for this student to improve at the college?. In order to use this functionality the user needs to have the permission 'Can Use AI Student’ and the Gemini AI needs to be configured under System > Gemini AI. To include an ILP page to be queried by AI there is a flag against each page called ‘Use For AI’ within System > Page Creator.

Calendar

The Calendar shows Editable Sections on a calendar. Please see the General documentation for more details.

The user can decide which information to show within the calendar or not show the information at all.

My Students
All Student in My Area
All Students (requires permission ‘Can View All Students)
Choose the template(s) to display. Only templates which contain an input type of date and the user has permission for the page where the template sits will be visible.

Templates

Templates are used for building Editable Sections and Action Types to place onto ILP pages. Please see the Templates section in the General Documentation for more information.

Template Reporting

Template Reporting is available under the Reporting menu. This allows a college to easily report on any Editable Section template that has been created. Under Template Type select Editable Section. Then choose the Template.

This shows several sections:

Record Details - Detailed information about each record including the custom template inputs being used for that template.
Student Summary - For each student that should have the editable section on their ILP page (based on the student type) shows how many records this student has. This can be used for identifying students which have no data for example.
Each template input which is either a Checkbox or a Dropdown List will show as a chart to show the breakdown of entries. For checkboxes this will show a pie chart. For Dropdowns this will show a bar chart.

Manage Users

Allows users to be added, details changed and associated to permission groups. Can be used to set up and email passwords.

Permissions

Allows Permission Groups to be created or altered.

Permission Groups are useful so that different types of users see different pages in the ILP. See the Page Builder section for more details. The system ships with default permission groups - Staff, Students, Parents, However your college may wish to have other groups of users. For example perhaps splitting out students into FE and HE students and giving them different sets of pages in the ILP.

Please see the Permissions section in the General Documentation for more information.

Datasources

Sets up connections to SQL Server Databases used for Imports, Message Creator and Dashboards.

Imports

Import data into the system.

Course/Group

Populates the system with courses and teaching groups which sit within the course. This allows users to see all students within a group or a course.

Enrolment

Recommended if the college wants to see student’s enrolments. Also required if users want to see students with a group or a course.

Organisation Structure

Imports Organisation Structure and their Managers. Up to 4 levels can be imported e.g. Campus > School > Department > Team. This is useful for reporting and for the managers to keep track of their area.

Organisation Structure Course

Imports the courses assigned to each Organisation Structure.

Organisation Structure Staff

Imports the Staff members assigned to each Organisation Structure.

Room

Imports a list of Rooms into the system. Required if the college wants to use the timetable import.

Staff

Required by the system. The staff import creates staff user accounts including passwords. Staff Users can be associated with a teaching staff member. There is a distinction between users and staff in the system. Users do not need to be staff and staff do not need to be users. A user can log into the system and in most cases will be a teaching staff. However there may be users who are not teaching staff for example the IT Administrator or Head of Quality. On the flip side a college may have a member of teaching staff who is not a user of the system. This will mean that the member of staff can be used within the system but they will not be able to login.

Students

Required by the system. Sets up students and their accounts including passwords and permission groups. By assigning different students to different permission groups different ‘student types’ can be set up. These different types can have different ILPs. e.g. HE or FE.

Timetable

The timetable import will import each Lesson Date, Start Time, End Time, Room and Teacher for each Group. This allows staff to be able to log in and see their groups and students.

Other Users

Allows other types of users to be imported into the system e.g. parents , etc

Recommended Order Import

The order in which the imports are imported is important as imports rely on other data being present and should be as follows.

Staff
Course
Organisation Structure
Organisation Structure Staff
Organisation Structure Course
Students
Enrolments
Timetables
Room
Other Users

Emails

View pending emails and emails sent. Allows the system to be setup to send emails.

SMS

View pending SMS and SMSs sent. Allows the system to be setup to send SMSs.

Message Creator

Allows Message Creators to be generated which allows you to create your own custom emails or sms to be sent out on an adhoc basis or scheduled periodically.

Process Agent

View the status of the Process Agent. The Process Agent performs various background jobs including imports and sending messages.

System Setting

View and edit system settings which change the overall functionality of the system.

System settings used in ILP Live include:

Use LDAP - Whether to use LDAP to authenticate user passwords. True will use LDAP. False will use the Password against the user in the system.
LDAP Server Path - The LDAP URL in the form LDAP://CN=Users,DC=xxxx,DC=yyyy,DC=zzzz

Themes

A college can change the theme of the website including colours, the name of Journey Live and images.

Audit Log

View audit log changes

Resource Explorer

View resources.

Admin Tools

View details error log and system status.

Organisation Structure

Managers can see their particular areas. Please see the General documentation for more information about how to use the Organisation Structure page.

Academic Years

This screen allows academic years to be turned on or off and information copied between academic years such as the Page Creator and templates.

Please see the General documentation for more information about how to use the Academic Years page.