What is Parents Evening Live?

Parents Evening Live allows a college to manage their entire Parents Evening process.

Parent Evenings events can be set up at different times of the year for example Winter Term or Spring Term.

The college can create individual parents evening sessions. These sessions can be thought of as an meeting run by a member of staff at a particular location, date with a specific start and end time. For example Felicity Jones is running a session on the 13th March at the Hill Campus in Room A1 starting at 5pm and finishing at 8pm.

Each session holds a number of time slots. Each session contains a collection of enrolments. Enrolments can be assigned to a time slot.

Sessions can be set up as Onsite or Online or by Telephone. Online sessions can be given a link for the parent to access the online meeting. Online sessions can be automatically created with Microsoft Teams. Onsite sessions can be given a site and a room.

Tutors can set up and configure their own sessions. Or this job can be given to administrators. Or the system can be automatically filled with sessions so no manual input is required by staff. Or a combination or automated and manual entry can be used.

Tutors can see all their sessions, the students attached to each session and the time slot they are allocated to.

The tutor can make notes against each student beforehand to refer to during the meeting.

Parents are able to see information about each of their sessions. This can be via an email. Or can be via a website. This allows the parent to see the date and time of the session, the tutor, information about the site and room location for onsite sessions, or the meeting link for online sessions.

Or for colleges using Notification Live the information is available via the Mobile App.

For colleges using ILP Live this can be embedded within a page within the ILP to be available for staff and parents.

The college can allow parents to assign their own time slot from a list of available time slots or slots can be automatically assigned.

Email reminders can be set up to show parents or staff their upcoming sessions. Parents can be sent an email about how to book onto a time slot for each session.

Our sophisticated dashboard allows the college to see where any gaps may be in the setup of the parents evening event. For example:

• Which students do not have parent evening sessions?
• Which students do not have parents attached to them?
• Which students do not have a time slot attached to them?.
• Which sessions do not have all their time slots allocated?
• Which sessions do not have any students?
• Which staff have sessions which clash with another session?
• Which parents have sessions which clash with another session?

The data can be split by the college’s organisational structure e.g. by department.

The college can hide the parents evening event until they are happy that everything has been configured correctly. Once satisfied the parents evenings can be made live.